1.Purpose

The purpose of this policy is to ensure that all donations received by the Ken Ogelo Foundation are used ethically, transparently, and effectively to benefit vulnerable elders.
This policy outlines the procedures for receiving, managing, and utilizing funds or in-kind donations in a manner that aligns with the foundation’s mission and accountability standards.

2. Scope

This policy applies to:
• All financial contributions (cash, bank transfers, mobile money donations).
• In-kind donations (food, medical supplies, clothing, equipment, and other
materials).
• All staff, volunteers, and partners involved in the collection, management, and utilization of donations.

3. Donation Acceptance
1. Donations are accepted only if they align with the foundation’s mission of
supporting vulnerable elders.
2. The foundation reserves the right to refuse donations that are:

• Restricted for purposes outside the foundation’s mandate.

• Illegal or unethical.
• Associated with reputational risk.

3. All donors must receive official receipts acknowledging their contributions.

4. Fund Management
1. All monetary donations will be deposited into a dedicated bank account
maintained exclusively for foundation activities.
2. In-kind donations will be logged, inventoried, and stored safely until
distribution.
3. Access to funds and donation records will be limited to authorized personnel
only.
4. Transparent accounting practices will be followed, ensuring all transactions are properly documented.

5. Utilization of Donations

Donations will be utilized to directly benefit vulnerable elders, focusing on:
• Basic Needs: Food, clothing, shelter, and hygiene supplies.
• Healthcare: Medical consultations, medications, and emergency care.
• Social Support: Community engagement activities, counseling, and advocacy programs.
• Capacity Building: Training for caregivers, volunteer support, and elder
empowerment initiatives.

Important Principles:
• Donations will not be used for personal or unrelated expenses.
• All expenditures will be justified, recorded, and aligned with donor intent
whenever specified.
• Prioritization of needs will be based on documented assessments of the elders’most urgent requirements.

6. Accountability and Reporting
1. Regular financial reports will be prepared and reviewed by the foundation’s management.
2. An annual audit will be conducted by an independent auditor to ensure proper usage of donations.
3. Donors will be provided with a report on how their contributions were used,
including:

•  Amounts spent
• Specific programs supported
•  Impact achieved

7. Monitoring and Evaluation
1. Donation utilization will be monitored continuously to ensure efficiency and
effectiveness.
2. Feedback from beneficiaries, volunteers, and partners will be collected to improve donation management and program delivery.
3. Any discrepancies or misuse of funds will be investigated immediately, and
corrective actions will be taken.

8. Ethical Guidelines
• All donation activities will be conducted with honesty, integrity, and fairness.
• Personal or political gain from donations is strictly prohibited.
• Confidentiality of donors and beneficiaries will be respected.

9. Policy Review

This policy will be reviewed annually or as needed to ensure compliance with legal requirements, ethical standards, and best practices in non-profit management.

Approved by:
Kenedy Ogelo
Founder & Director, Ken Ogelo Foundation

Date: 22nd October 2025